Administration

The spooorts.club administration suite is a free, all-in-one dashboard for managing members, training schedules, dues, finances, and club communications.

Overview

The Administration module is the control centre of your spooorts.club account. It brings together every tool a club manager needs: a member database, payment collection, financial reporting, a training planner, and direct messaging — all without additional software or subscriptions.

Important:
The administration suite is included free of charge on all plans.

Training Planning & Schedule Management

Create, edit, and publish training sessions directly from the dashboard. Changes appear instantly on the club website and in the app. Administrators can manage multiple training groups, assign coaches, set room capacities, and view real-time attendance statistics.

  • Drag-and-drop calendar editor
  • Recurring sessions (daily, weekly, custom intervals)
  • Multi-venue and multi-group support
  • Coach and trainer assignment per session
  • Capacity management and waiting lists
  • One-click session cancellation with member notification

Member Management & Communication

The member database stores all relevant data for each club member: contact details, membership type, payment status, training group memberships, and attendance history. Administrators can send targeted messages to individual members, specific groups, or the entire club.

  • Centralised member database
  • Custom membership categories (e.g. youth, adult, honorary)
  • Membership status tracking (active, paused, cancelled)
  • In-app push notifications to all members or individual groups
  • Email and SMS notifications
  • Digital membership application form for new members
  • GDPR-compliant data export and deletion

Membership Fees & Financial Management

Collect membership fees, course payments, and shop revenue through a single financial dashboard. Automate recurring billing, issue invoices, and keep a real-time overview of club income and outstanding payments.

  • Automated recurring fee collection (monthly, quarterly, annually)
  • SEPA direct debit mandate management
  • Automatic invoice generation and delivery
  • Overdue payment reminders
  • Revenue breakdown by category (membership, shop, events)
  • Export to accounting formats (CSV, PDF, DATEV-compatible)

Administration Dashboard

The dashboard provides an at-a-glance overview of the most important club metrics: active members, upcoming training sessions, pending orders, outstanding invoices, and recent news. All modules are accessible from the desktop browser and from a dedicated admin view in the mobile app.

Tip:
Use the desktop-optimised admin view (/browserhint) for complex tasks such as bulk member imports, financial reporting, or product management. Everyday tasks like approving registrations or sending push notifications work seamlessly on mobile.